Board Roles and Descriptions

QCMBL Executive

President

Vice President

Assist chairman as required
Chair meetings when President is not available
Represent QCMBL at meetings.
Be one of two/three co-signers for bank account.
Head committee work on special projects
Work with Treasurer to develop budgets
Work with registration data, schedule, chief official to review game/rink requirements
Obtain informationon rental agreements
Book facilities
QCMBL contact with the various facilites being used?

Secretary

Treasurer

Maintain banking records suitable for auditing, including receipts to verify transactions.
Be one of two / three co-signers for bank account.
Prepare regular financial statements for the President, Executive, and Sask. Lacrosse.
Assist in the collection and deposit of all funds received.
Write cheques / make payment for all expenses.
Ensure timely payment of annual bills - Corporations Renewal, insurance, storage
Maintain files of previous years financial activity.
Prepare, or assist accountant, with Corporate /GST / Income Tax statements as required.
Work with Vice President to develop budgets

Past President

Provide guidance and experience to executive.
Chair meetings when President and Vice President are not available
Represent QCMBL at Sask. Lacrosse functions when requested by executive.
Represent QCMBL at functions when requested by executive
Provide liaison with outside groups and assist in transfer of contact to new executive

QCMBL Board

Registrar

Prepare registration material
Co-ordinate registration night(s)
Receive registrations and issue receipts for fees collected
Sort registrations by division for use others(Scheduler, Facilities, Equipment, Chief Official)
Assembly league / teams / coaches / players / referees registrations
Work with treasurer to submit registration documents and funding to Sask. Lacrosse.
Receive late registrations and advise Sask. Lacrosse of all changes

Division Directors

Director of Coaching

Assist in the recruitment of coaches
Assist in the organization of the Coaches Clinics
Be a resource person with the coaches
Arrange for coaches to obtain necessary instruction / coaching classes are required to be meet certification
Conduct meetings with Coaches to review QCMBL expectations and resolve issues as they develop.
Be liaison between coaches and executive
Work with the Discipline Representative and Chief Official to resolve issues relating to conduct of behaviour and interpretation of rules.
Collect player evaluation forms
Assist treasurer to develop coaches training budget for the following year.

Director of Suspensions

Receive game sheets with major infractions
Conduct meetings to determine applicable suspensions
Advise coaches of disciplinary actions
Review game sheets to follow up on suspensions served and any general trends
Work with Chief Official and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.

Awards and Recognition

Communications

Equipment Manager

Maintain inventory of equipment / sweaters
Monitor condition of equipment / sweaters. Arrange for repairs as required.
Ensure equipment available to meet team requirements
Recommend to executive on the purchase / replacement of equipment / sweaters to meet registrations requirements
Verify receipts of all equipment purchased and forward to the treasurer for payment
Co-ordinated storage of equipment / sweaters in the off-season
Assist treasurer to develop an equipment budget for the following year.?
Marketing Chairperson
Recruit volunteers to assist in marketing activities
Assist Registrar in the development and distribution of registrations and promotional material
Co-ordinate fund-raising / corporate sponsorship
Co-ordinate advertising and media releases
Chair committee for “Celebrity Challenge”
Assist treasurer to develop Sponsorship / Fund-raising budget for the following year.
Assist executive to ensure corporate sponsors are duly recognized for their contributions

Referee In Chief

Recruit and provide training opportunities for referees
Monitor development of referees.
Conduct regular meetings with the referees to discuss ongoing events ( scheduling, rules,
game conditions, other issues)
Be liaison between referees and executive
Work with the Coaching representative to resolve issues relating to the conduct of behaviour and interpretations of rules.
Work with Discipline and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.
Prepare year-end summary of referee receipts for treasurer.
Assist treasurer to develop a referee budget for the following year.

Referee Scheduler

Schedule game officials
Work with registration data, Chief Official, Facilities to review game / rink requirements
Co-ordinate mutual scheduling requirements with Field Lacrosse.
Develop and distribute schedule of league games
Develop and distribute schedule of playoff games
Work with Facilities to re-schedule changes to suit special rink / team commitments
Maintain schedule of outdoor rink rental
Verify receipts of all rink rentals and forward to the treasurer for payment
ASSIST TREASURER TO DEVELOP A FACILITIES BUDGET FOR THE FOLLOWING YEAR.

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