Board Roles and Descriptions

QCMBL Executive

President

• Chair meetings
• Be one of two/ three co-signers for bank account
• Represent QCMBL at Sask. Lacrosse functions
• Represent QCMBL at functions
• Be contact person when others not available.
• Oversee work of executive / committees
• Cast tie-breaking vote on QCMBL business
• Maintain communication with other lacrosse organizations on behalf of the QCMBL

Vice President

• Assist chairman as required
• Chair meetings when President is not available
• Represent QCMBL at meetings.
• Be one of two/three co-signers for bank account.
• Head committee work on special projects
• Work with Treasurer to develop budgets
• Work with registration data, schedule, chief official to review game/rink requirements
• Obtain informationon rental agreements
• Book facilities
• QCMBL contact with the various facilites being used?

Secretary

• Record and distribute the minutes of all meetings.
• Maintain files of all correspondence, and documents distributed by QCMBL.
• Maintain files of all correspondence received from SLA
• Book meetings
• Prepare, distribute, and receive correspondence on behalf of QCMBL.
• Submit paperwork for MAP funding

Treasurer

• Maintain banking records suitable for auditing, including receipts to verify transactions.
• Be one of two / three co-signers for bank account.
• Prepare regular financial statements for the President, Executive, and Sask. Lacrosse.
• Assist in the collection and deposit of all funds received.
• Write cheques / make payment for all expenses.
• Ensure timely payment of annual bills - Corporations Renewal, insurance, storage
• Maintain files of previous years financial activity.
• Prepare, or assist accountant, with Corporate /GST / Income Tax statements as required.
• Work with Vice President to develop budgets

Past President

• Provide guidance and experience to executive.
• Chair meetings when President and Vice President are not available
• Represent QCMBL at Sask. Lacrosse functions when requested by executive.
• Represent QCMBL at functions when requested by executive
• Provide liaison with outside groups and assist in transfer of contact to new executive

QCMBL Board

Registrar

• Prepare registration material
• Co-ordinate registration night(s)
• Receive registrations and issue receipts for fees collected
• Sort registrations by division for use others(Scheduler, Facilities, Equipment, Chief Official)
• Assembly league / teams / coaches / players / referees registrations
• Work with treasurer to submit registration documents and funding to Sask. Lacrosse.
• Receive late registrations and advise Sask. Lacrosse of all changes

Division Directors

• Communicate and assist team coaches and managers with any league affairs
• Communicate and conduct the Provincial Draft to Coaches and Managers
• Work as the liaison between coaches and managers and the league Executive
• Conduct medal ceremony's at QCMBL tournaments and League playoffs

Director of Coaching

• Assist in the recruitment of coaches
• Assist in the organization of the Coaches Clinics 
• Be a resource person with the coaches
• Arrange for coaches to obtain necessary instruction / coaching classes are required to be meet certification
• Conduct meetings with Coaches to review QCMBL expectations and resolve issues as they develop.
• Be liaison between coaches and executive
• Work with the Discipline Representative and Chief Official to resolve issues relating to conduct of behaviour and interpretation of rules.
• Collect player evaluation forms
• Assist treasurer to develop coaches training budget for the following year.

Director of Suspensions

• Receive game sheets with major infractions
• Conduct meetings to determine applicable suspensions
• Advise coaches of disciplinary actions
• Review game sheets to follow up on suspensions served and any general trends
• Work with Chief Official and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.

Awards and Recognition

Communications

• Facilitate all league correspondence by way of email and/or social media

Equipment Manager

• Maintain inventory of equipment / sweaters
• Monitor condition of equipment / sweaters. Arrange for repairs as required.
• Ensure equipment available to meet team requirements
• Recommend to executive on the purchase / replacement of equipment / sweaters to meet registrations requirements
• Verify receipts of all equipment purchased and forward to the treasurer for payment
• Co-ordinated storage of equipment / sweaters in the off-season
• Assist treasurer to develop an equipment budget for the following year.?
• Marketing Chairperson
• Recruit volunteers to assist in marketing activities
• Assist Registrar in the development and distribution of registrations and promotional material
• Co-ordinate fund-raising / corporate sponsorship
• Co-ordinate advertising and media releases
• Chair committee for “Celebrity Challenge”
• Assist treasurer to develop Sponsorship / Fund-raising budget for the following year.
• Assist executive to ensure corporate sponsors are duly recognized for their contributions

Referee In Chief

• Recruit and provide training opportunities for referees
• Monitor development of referees.
• Conduct regular meetings with the referees to discuss ongoing events ( scheduling, rules,
• game conditions, other issues)
• Be liaison between referees and executive
• Work with the Coaching representative to resolve issues relating to the conduct of behaviour and interpretations of rules.
• Work with Discipline and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.
• Prepare year-end summary of referee receipts for treasurer.
• Assist treasurer to develop a referee budget for the following year.

Referee Scheduler

• Schedule game officials
• Work with registration data, Chief Official, Facilities to review game / rink requirements
• Co-ordinate mutual scheduling requirements with Field Lacrosse.
• Develop and distribute schedule of league games
• Develop and distribute schedule of playoff games
• Work with Facilities to re-schedule changes to suit special rink / team commitments
• Maintain schedule of outdoor rink rental
• Verify receipts of all rink rentals and forward to the treasurer for payment
• ASSIST TREASURER TO DEVELOP A FACILITIES BUDGET FOR THE FOLLOWING YEAR.

Web Site Operator

• Maintain web and Social Media sites
• Assist secretary in the distribution of information via the internet /web page
• Update statistics and league information on the web site as required.