Board Roles and Descriptions

QCMBL Executive


  • Chair meetings
  • Be one of two/ three co-signers for bank account
  • Represent QCMBL at Sask. Lacrosse functions
  • Represent QCMBL at functions
  • Be contact person when others not available.
  • Oversee work of executive / committees
  • Cast tie-breaking vote on QCMBL business
  • Maintain communication with other lacrosse organizations on behalf of the QCMBL

Vice President

  • Assist chairman as required
  • Chair meetings when President is not available
  • Represent QCMBL at meetings.
  • Be one of two/three co-signers for bank account.
  • Head committee work on special projects
  • Work with Treasurer to develop budgets
  • Work with registration data, schedule, chief official to review game/rink requirements
  • Obtain informationon rental agreements
  • Book facilities
  • QCMBL contact with the various facilites being used?


  • Record and distribute the minutes of all meetings.
  • Maintain files of all correspondence, and documents distributed by QCMBL.
  • Maintain files of all correspondence received from SLA
  • Book meetings
  • Prepare, distribute, and receive correspondence on behalf of QCMBL.
  • Submit paperwork for MAP funding


  • Maintain banking records suitable for auditing, including receipts to verify transactions.
  • Be one of two / three co-signers for bank account.
  • Prepare regular financial statements for the President, Executive, and Sask. Lacrosse.
  • Assist in the collection and deposit of all funds received.
  • Write cheques / make payment for all expenses.
  • Ensure timely payment of annual bills - Corporations Renewal, insurance, storage
  • Maintain files of previous years financial activity.
  • Prepare, or assist accountant, with Corporate /GST / Income Tax statements as required.
  • Work with Vice President to develop budgets

Past President

  • Provide guidance and experience to executive.
  • Chair meetings when President and Vice President are not available
  • Represent QCMBL at Sask. Lacrosse functions when requested by executive.
  • Represent QCMBL at functions when requested by executive
  • Provide liaison with outside groups and assist in transfer of contact to new executive



  • Prepare registration material
  • Co-ordinate registration night(s)
  • Receive registrations and issue receipts for fees collected
  • Sort registrations by division for use others(Scheduler, Facilities, Equipment, Chief Official)
  • Assembly league / teams / coaches / players / referees registrations
  • Work with treasurer to submit registration documents and funding to Sask. Lacrosse.
  • Receive late registrations and advise Sask. Lacrosse of all changes

Division Directors

  • Communicate and assist team coaches and managers with any league affairs
  • Communicate and conduct the Provincial Draft to Coaches and Managers
  • Work as the liaison between coaches and managers and the league Executive
  • Conduct medal ceremony's at QCMBL tournaments and League playoffs

Director of Coaching

  • Assist in the recruitment of coaches
  • Assist in the organization of the Coaches Clinics 
  • Be a resource person with the coaches
  • Arrange for coaches to obtain necessary instruction / coaching classes are required to be meet certification
  • Conduct meetings with Coaches to review QCMBL expectations and resolve issues as they develop.
  • Be liaison between coaches and executive
  • Work with the Discipline Representative and Chief Official to resolve issues relating to conduct of behaviour and interpretation of rules.
  • Collect player evaluation forms
  • Assist treasurer to develop coaches training budget for the following year.

Director of Suspensions

  • Receive game sheets with major infractions
  • Conduct meetings to determine applicable suspensions
  • Advise coaches of disciplinary actions
  • Review game sheets to follow up on suspensions served and any general trends
  • Work with Chief Official and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.

Awards and Recognition


  • Facilitate all league correspondence by way of email and/or social media

Equipment Manager

  • Maintain inventory of equipment / sweaters
  • Monitor condition of equipment / sweaters. Arrange for repairs as required.
  • Ensure equipment available to meet team requirements
  • Recommend to executive on the purchase / replacement of equipment / sweaters to meet registrations requirements
  • Verify receipts of all equipment purchased and forward to the treasurer for payment
  • Co-ordinated storage of equipment / sweaters in the off-season
  • Assist treasurer to develop an equipment budget for the following year.?
  • Marketing Chairperson
  • Recruit volunteers to assist in marketing activities
  • Assist Registrar in the development and distribution of registrations and promotional material
  • Co-ordinate fund-raising / corporate sponsorship
  • Co-ordinate advertising and media releases
  • Chair committee for “Celebrity Challenge”
  • Assist treasurer to develop Sponsorship / Fund-raising budget for the following year.
  • Assist executive to ensure corporate sponsors are duly recognized for their contributions

Referee In Chief

  • Recruit and provide training opportunities for referees
  • Monitor development of referees.
  • Conduct regular meetings with the referees to discuss ongoing events ( scheduling, rules,
  • game conditions, other issues)
  • Be liaison between referees and executive
  • Work with the Coaching representative to resolve issues relating to the conduct of behaviour and interpretations of rules.
  • Work with Discipline and Coaching Representative to document and enforce disciplinary actions required of coaches / players / referees.
  • Prepare year-end summary of referee receipts for treasurer.
  • Assist treasurer to develop a referee budget for the following year.

Referee Scheduler

  • Schedule game officials
  • Work with registration data, Chief Official, Facilities to review game / rink requirements
  • Co-ordinate mutual scheduling requirements with Field Lacrosse.
  • Develop and distribute schedule of league games
  • Develop and distribute schedule of playoff games
  • Work with Facilities to re-schedule changes to suit special rink / team commitments
  • Maintain schedule of outdoor rink rental
  • Verify receipts of all rink rentals and forward to the treasurer for payment

Web Site Operator

  • Maintain web and Social Media sites
  • Assist secretary in the distribution of information via the internet /web page
  • Update statistics and league information on the web site as required.

RAMP Registration

Join thousands of association partners using RAMP Registration Solutions.

More Information

RAMP Official Assigning

#1 with Officials...for very good reasons.

More Information

RAMP Websites

Manage your identity from the palm of your hand to the top of your desk.

More Information

RAMP Team App

Keep your coaches, parents, athletes, and fans connected, seamlessly.

More Information